Office Manager

Job Description

Woof Boom Radio stands as a nationally recognized leader in community service, demonstrating the profound impact local radio can have. Our stations are more than just broadcasters; they are a vital, optimistic force dedicated to inspiring the communities we serve. We believe in helping our neighbors see what is possible and providing genuine hope for the future through relevant content, critical local connections, and committed action.

The Office Manager is the crucial representative and operational center of this mission. Your efficiency and organizational skills will directly enable our staff to deliver on our commitment to community excellence. By ensuring outstanding oversight and organizational functionality, this role serves as the operational heartbeat of a dynamic, award-winning organization. This is a high-visibility position for a highly skilled individual who identifies with the Woof Boom values and is ready to be a part of something important.

The Role:
The Office Manager oversees daily office operations and administrative functions, ensuring a smooth, productive, and efficient workplace. This includes coordinating meetings, maintaining strong communication across all staff levels, and upholding essential office procedures.

Key Responsibilities:

Administrative Oversight
• Managing general office operations, which includes filing and contract management systems, office equipment, and handling all stationery and supply orders.
Staff Supervision & Liaison
• Supervising a small administrative team.
• Often acting as the primary point of contact and communication channel between employees and the management team.
Financial Management
• Managing and supporting basic local bookkeeping and accounting activities.
Logistics & Planning
• Organizing and scheduling internal and external meetings.
• Coordinating travel arrangements and planning company events.
• Managing office calendars and communicating important company information across all markets.

Procedure Implementation
• Developing and implementing efficient office procedures and systems to support the organization’s evolving needs.
Support Functions
• Serving as a crucial support coordinator for our Traffic Department, which involves essential skills like order entry, continuity management, basic log scheduling, and reconciliation.

Required Skills

Key Skills & Qualifications:

Our Office Manager is a multi-functional anchor, so a broad skillset is vital.
Administrative skills
• Organizational Skills: Time management and organizational skills are crucial for handling day-to-day operations and multiple projects simultaneously.
• Problem-Solving: The ability to quickly identify issues, make sound, independent decisions, and find practical solutions under pressure.
• Multitasking & Adaptability: The capacity to handle many diverse responsibilities simultaneously and adapt quickly to changing priorities in our dynamic, fun environment.
• Technical Proficiency: Familiarity with standard office software and platforms (e.g., MS Office suite), including inventory, budgeting, and task management tools. Training on our commercial management software will be provided.
• Leadership: The capacity to motivate and guide administrative staff while fostering a collaborative, positive atmosphere supportive of the Woof Boom values.
Interpersonal skills
• Communication: Excellent written and verbal communication skills for effective interaction with staff, clients, and partners.
• Problem-solving: As a central point of contact, the office manager must be a creative, quick-thinking problem-solver who can identify issues and implement practical solutions.
• Emotional intelligence: Empathy and Leadership to navigate internal conflicts and team dynamics are important for maintaining a positive workplace culture.
Business and financial skills
• Vendor management: The ability to negotiate with vendors and coordinate with external contractors for cleaning, security, and equipment maintenance.
• Budgeting: Experience managing an office budget, tracking expenses, and processing invoices is a core function in a small business.
• Basic HR knowledge: For our 50-person company, the office manager often assists with basic HR tasks, including employee onboarding and maintaining personnel records.

A typical day might include:
• Overseeing daily administrative tasks.
• Serving as the primary point of contact for external inquiries and visitors.
• Managing office supplies and equipment.
• Handling internal and external management meetings schedule.
• Assisting with payroll support.
• Coordinating office events, team activities, and employee travel arrangements.

Education Required

The Minimum qualifications
• Education: A high school diploma or equivalent is the basic requirement, and preferred is an Associate’s or Bachelor’s degree.
• Experience: At least 2–5 years of experience in an administrative or office management role is typically required. Experience in a small business environment is a major plus, as candidates will be familiar with handling a wider range of responsibilities.

WOOF BOOM RADIO IS AN EQUAL OPPORTUNITY EMPLOYER. FUN PEOPLE ARE ENCOURED TO APPLY

Benefits

Benefits will be discussed during the interview process.

How to Apply

Apply at jobs@woofboom.com

By mail:

Woof Boom Radio
800 E 29th Street
Muncie, IN 47302

By phone: 765-288-4403